NHLA DEPOSIT AND PAYMENT PROCEDURES

 

DEPOSITS

1.                  Members submit items for deposit to their respective section treasurers.

2.                  Section treasurers may make deposits to their section’s savings account, which may be prudent if cash is involved, or section treasurers may forward items to be deposited by the NHLA Treasurer.

IF Section Treasurer Makes the Deposit

IF NHLA Treasurer Makes the Deposit

Section Treasurer makes copies of all checks (several to a page is OK)

Section Treasurer makes copies of all checks (several to a page is OK)

Section Treasurer completes the upper portion of the "Deposit Form" and DOES sign & date the upper portion of the form.

Section Treasurer completes the upper portion of the "Deposit Form" but DOES NOT sign & date the upper portion of the form

Section Treasurer deposits cash &/or checks into the Section Savings account.

Section Treasurer forwards to the NHLA Treasurer:

·         checks & cash to be deposited

·         copies of the checks

·         deposit form with upper section NOT signed & dated

Section Treasurer forwards to the NHLA Treasurer:

·         deposit receipt

·         copies of the checks

·         deposit form with upper section signed

NHLA Treasurer deposits cash &/or checks into the Section Savings account.

 

NHLA Treasurer signs and dates upper portion of the "Deposit form", as the person who deposited the money.

 

3.                  The NHLA Treasurer completes the middle portion of the deposit form, specifying the deposit destination, and forwards the signed and dated form with deposit receipt to the Accountant.

4. The Accountant provides bookkeeping services.

PAYMENTS

1.                  NHLA Board or general members submit items for payment to the NHLA Officer or NHLA Committee Chair, who has authorized the expenditure. AN NHLA BOARD MEMBER OTHER THAN THE TREASURER MUST AUTHORIZE THE EXPENDITURE.

2.                  Section members submit items for payment to their respective section treasurers.

3.                  The NHLA Board member or Section Treasurer, who is authorizing the payment, completes the upper portion of the Request for Payment Form, attaches the receipt(s) and any other supporting documentation, and forwards the signed payment form, with attachments, to the NHLA Treasurer.

4.                  The NHLA Treasurer completes the middle portion of the request for payment form, specifying the payment source, signs and dates the middle portion, and forwards the form with attachments to the Accountant.

5.                  The Accountant provides bookkeeping services and sends checks with envelopes to the NHLA Treasurer to be signed.

6.                  The NHLA Treasurer signs and mails the checks.

 

Deposit and payment forms are sent, by the NHLA Treasurer, to the Accountant twice a month, on about the 15th and 30th of the month.